CVPR 2009 Program

Authors, please read the following instructions carefully as these are going to help you in submitting your paper for review to CVPR2009. You should also look at Author Guidelines and FAQs which will help you prepare a manuscript for submission.

1. Paper submission and review site: 

• https://cmt.research.microsoft.com/CVPR2009/ (bookmark or save this URL!)
• Please make sure that your browser has cookies and Javascript enabled.
• Please add “cmt@microsoft.com” to your list of safe senders to prevent important email announcements from being blocked by spam filters.

2A. If you have been invited to review for CVPR2009:

If you have been invited to review for CVPR2009, an account has been automatically generated for you using the contact email as your account name (regardless of whether you agreed to review or not). You need to only request for a new password via “Reset your password”. If you have agreed to review, please follow a separate set of instructions. Otherwise, go to step 3.

2B. If you have not been invited to review for CVPR2009: 

If you have not been invited to review for CVPR2009, you are not in the system. Please sign up as a new user. Since this system is new for CVPR, please read instructions carefully. If you have generated an account and have forgotten your password, just click on “Reset your password”. Instructions will be emailed to you.

3. Logging in the first time:

When you log in for the first time, you will be asked to enter your conflict domain information. You will not be able to submit any paper without entering this information. We need to ensure conflict-free reviewing of all papers. 

4. Update contact information:

At any time, you can edit your contact information (see item near the top right in the submission site). Don’t forget to click the “Update” button to save the edited information. If you wish to change the contact email address, you can modify it via the “Change your Email” box.

5. Enter subject (topic) areas for your paper:

When you submit a paper, you will be asked to specify its associated subject areas. Please note that you indicate only one “primary” subject area and any number of “secondary” subject areas. Please pay extra attention in selecting your subject areas, as this information is critical in allowing us to properly assign papers to area chairs and reviewers. Caution: you cannot pick the “primary” subject area as a “secondary” subject area; if you do this, the system will not allow you to save. For example, if you had picked “Face and Gesture” as the “primary” area, you cannot pick “Face and Gesture” as a “secondary” area.

6. Requirements:

• The maximum size of the abstract is 4000 characters.
• The paper must be PDF only (maximum 15MB).
• The supplementary material can be either PDF or ZIP only (maximum 30MB).
• If your submission have co-authors, please make sure that you enter their email addresses that correspond exactly to their account names (assuming they have created accounts). This will ensure that your co-authors can see your submission when they log in.

7. Finally:

Please look at Author Guidelines and Author FAQs, which will help you prepare a manuscript for submission to CVPR2009.

If you encounter any problems, please email cvpr09-pc-chairs@googlegroups.com.

Submission Instructions for Review for CVPR 2009.

Following are author kits and guidelines for submitting papers for review to CVPR 2009. Papers violating the formatting rules, the double-blind or dual-submission policies, or having more than 8 pages will be rejected without review. Please see below for details. Also, see the Author Instructions on how to submit a paper for review at the Review and Submission Site and the Author FAQs

Author Kit

Please refer to the following files for detailed formatting instructions. Example submission paper with detailed instructions: egpaper_for_review.pdf

• LaTeX/Word Templates (gzipped tar file): cvprkit.tgz
• LaTeX/Word Templates (zip file): cvprkit.zip

Formatting Instructions and Pages.

Paper length:

A complete paper should be submitted in camera-ready format. The length should match that intended for final publication. Papers accepted for the conference will be allocated 6 pages in the proceedings, with the option of purchasing up to 2 extra pages for US$100 per page (to be paid after paper acceptance, at the time of registration for the conference). So, if you are unwilling or unable to pay the extra charge, you should limit yourself to 6 pages.

Supplementary Material

Authors may optionally upload supplementary material, which may include:

• videos to showcase results/demo of the proposed approach/system,
• images and other results in addition to the ones in the paper,
• anonymized related submissions to other conferences and journals, and
• appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.

CVPR encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI.  Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.

The authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so.

Important notes:

1. All supplementary material must be zipped into a single file. Alternatively, you can choose to upload a PDF file containing any non-video item listed above. There is a 30MB limit on the size of this file. Note that you can update the file by uploading a new one (the old one will be deleted and replaced).
2. To avoid possibly over-taxing the submission site, we have allocated SIX extra days for you to upload supplementary materials. The paper for review (PDF only) must be submitted first before the supplementary material (PDF or ZIP only) can be submitted. We request that you submit the supplementary material after the paper deadline of Nov 20, 2008 5pm PST.  BUT, please don’t wait until the last minutes of Nov 26, 2008 5pm PST to submit supplementary materials.
3. Please make sure that the supplementary material directly supports the paper as submitted prior to the paper deadline of Nov 20, 2008 5pm PST. ONLY results generated by the algorithm/approach/system reported in the submitted version are allowed. Material based on improvements subsequent to the paper deadline is not allowed; sneaking such material in would be unethical.
4. Do not submit a newer version of the paper as supplementary material for any reason whatsoever. A newer version, with description of an improved algorithm/approach/system, or even one spelling or typo correction, is absolutely not allowed. Submitting this constitutes a gross abuse of the process. Reviewers will be asked to report such cases.

Policies

Double blind review:

CVPR reviewing is double blind, in that authors do not know the names of the area chair/reviewers of their papers, and area chairs/reviewers do not know the names of the authors. Please read Section 1.6 of the example paper egpaper_for_review.pdf for detailed instructions on how to preserve anonymity. Avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines will lead to rejection without review.

Dual/Double Submissions:

By submitting a manuscript to CVPR, the authors guarantee that it has not been previously published (or accepted for publication) in substantially similar form. Furthermore, no paper which contains significant overlap with the contributions of this paper either is under review at the moment of submission or will be submitted during the CVPR 2009 review period (November 20, 2008 – March 2, 2009) to any of the following: another conference, a workshop, or a journal. The authors also attest that they did not submit substantially similar submissions to CVPR 2009. Violation of any of these conditions will lead to rejection.

Author’s Responsibilities

If there are papers that may appear to violate any of these conditions, it is the authors’ responsibility to (1) cite these papers (preserving anonymity as described in Section 1.6 of the example paper egpaper_for_review.pdf), (2) argue in the body of your paper why your CVPR paper is non trivially different from these concurrent submissions, and (3) include anonymized versions of those papers in the supplemental material.

PLEASE Do not leave submission-specific information (such as a paper abstract or any paper content) in the comments submission below.

About Submitting Papers

• Can we get my quota increased for the size of paper submission from 15 MB to something higher?
  • NO. We have set hard limits of 10MB (PDF Only) for paper submission and 30MB (PDF or ZIP only) for supplementary materials for submissions for review. As we are expecting around 2000 submissions, and as each reviewer is expected to review (on average) about 10 papers, we feel that larger file downloads (and uploads) will tax the system and abilities of reviewers to get to the papers fast enough.  Authors should consider adding hi-res images as supplementary material. See http://www.cvpr2009.org/author-guidelines#SuppMaterial for guidelines for submitting supplementary material

• How do I delete Supplementary Material from the CMT site?
  • We have just added a feature that allows authors to remove supplementary files. After you log in, in the “Author” console, you’ll notice “Upload/Delete File” at the end of the supplementary file name. Click on that, and in the page that appears, you can click on the “Delete” button to remove the supplementary file. (Please note that you will not be able to delete the supplementary file after the supplementary file deadline.)

• Can we submit color images with our papers for review?

  • YES. Reviewers will get the exact pdf file of the paper you submitted, so they can see the color images on the screen.  Do be warned though that many reviews still like to read printed papers and not all have access to high-end color printers.  Please make sure to comment in the paper to request the reviewers to see the color online copy.

About Reviewing Process

• Is the CVPR 2009 Review Process CONFIDENTIAL?
  • YES, CVPR 2009 Reviewing is considered confidential. All reviewers are required to keep every manuscript they review as confidential documents and not to share or distribute materials for any reason except to facilitate the reviewing of the submitted work and to remove destroy them after review. See the reviewer guidelines, (”Ethics for Reviewing Papers. 1. Protect Ideas”). Accepted papers will be published (with appropriate copyrights) with a date of around Jun 20, 2009. Please make sure to discuss this issue with your legal advisors as it pertains to public disclosure of the contents of the papers submitted.
• Are CVPR 2009 Reviews Double BLIND or Single BLIND?
  • CVPR reviewing is Double BLIND, in that authors do not know the names of the area chair/reviewers of their papers, and area chairs/reviewers do not know the names of the authors. Please read Section 1.6 of the example paper egpaper_for_review.pdf for detailed instructions on how to preserve anonymity. Avoid providing information that may identify the authors in the acknowledgments (e.g., co-workers and grant IDs) and in the supplemental material (e.g., titles in the movies, or attached papers). Avoid providing links to websites that identify the authors. Violation of any of these guidelines will lead to rejection without review.

  About Publications

  As the CVPR 2009 Proceedings are Electronic/Digital, why do we need to pay for extra pages on acceptance of our paper that is longer then the default 6 pages? What are these funds used for?

  • The default paper length for CVPR 2009 is 6 pages. If you submit an 8 page paper, you are increasing the work-load of the reviewers, and the cost of the reviewing and publication process. The extra page charges cover these additional costs (and effort).

  In preparing the camera-ready copy, I submitted my paper to the IEEE PDF eXpress check, which it failed.  I then submitted the example PDF from the CVPR 2009 Author Kit. This PDF also failed for the same reason. This is cited as: Error “Document contains Link annotations”. Should I ignore this error?

  • If it fails in any way, IEEE will reject it, so this error should not be ignored.  There are two primary sources of failure in validating a PDF file. The first is the use of non-embeddable fonts in figures.  Make sure that your paper uses embeddable fonts for the main text of the paper as well as the figures, figure captions, references, footnotes, etc. A second source of failure is the line in the Latex source file that includes the hyperref package.  If you are having difficulty, comment out this line (the egpaper_final.tex in the author kit has been updated to comment out this line).  This problem seems like it might be related to the second source of failure.  If you still have problems with PDF verification, you can request a manual conversion through the IEEE eXpress web site. This process usually requires 1-2 days.